Outdoor Emergency Care

Sarah Aitken

OEC Advisor
Sarah Aitken
2717 Alder St.
Eugene OR 97405
Res: 541-868-4287
sar8ken@gmail.com

OEC Instructor

How to become an OEC Instructor:
  1. Complete the Instructor Development course
  2. Complete an Instructor Application and submit to the Region OEC advisor. Include a suggestion for mentor.
  3. Region Advisor will make mentor assignment
  4. Region notifies the Division Admin that you are in the mentorship program and who was assigned as your mentor
  5. During your Mentorship, you will work with your mentor to hone your teaching skills and master an understanding of program administrative procedures.
  6. When you are ready for a formal evaluation, your mentor notifies the Region Advisor and requests an IT observation and evaluation.
  7. The Region Advisor assigns an IT from another area to observe your teaching.
  8. If you are approved for certification, the IT submits paperwork to the National Office with copies to the Division Admin and the Region Advisor.
  9. The Region Advisor notifies your Patrol Director that he/she has a new instructor.
  10. When NSP certifies your instructor status, you will have access to the Instructor materials on the NSP website.
  11. Your OEC Instructor Certification is good for three years, after which time you will be asked to show that you have done the necessary requirements to maintain your Instructor Certification.
How to Maintain your Instructor Certification:

At least once every 3 years you must do the following:

  1. Keep up with your own refreshers
  2. Teach in the OEC class
  3. Teach in the Refresher
  4. Be evaluated during one of your teaching experiences by an IT
  5. Attend a National, Division, or Region Instructor Continuing Education Seminar
  6. Keep records of your teaching and continuing education activities in the event that the Region Advisor asks for these records from you
  7. In late summer or early Fall, the Region Advisor sends to the Division Admin a recommendation of your recertification (or not) for another 3 year period.
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Instructor Trainer (IT) Information

What Is an IT?

The OEC IT is a cornerstone link in ensuring that programs are delivered and meet NSP expectations. The IT must have strong command of the OEC knowledge and skills. The IT must be able to use the skills learned, developed and perfected from the NSP Instructor Development Program to promote the development and evaluation of OEC Instructors. Ensuring continued quality of the OEC program is the main responsibility of the OEC IT.

ITs are appointed by the Region, and approved by the Division. Appointments are based on Region need (not the needs of an individual patrol). IT re-appointments are reviewed annually in December by the Region OEC Advisor, and recommendations for re-appointment are sent to Division. The usual goal is one IT to every 10 Instructors, or one IT for every 8 Instructors and 2 Instructor candidates within the Region. An IT appointment is a job, not an award. You will be expected to assist the Region with IT duties, and this may include travel to other ski areas within the Region as needed.

Qualifications for IT Appointment:
  1. Is a current NSP member or Associate.
  2. Is a certified OEC instructor who demonstrates expertise in the areas of teaching techniques and supervising a quality management program.
  3. Displays excellent knowledge and performance competence in all areas of the OEC Program.
  4. Completes all prescribed instructor training and evaluation programs.
  5. Demonstrates effective organization, administration, communication, observation, and evaluation skills.
  6. Possesses strong interpersonal skills.
Qualification for re-appointment:
  • Attend a Division sponsored IT training clinic once every 3 years. These clinics are designed to provide a framework for the OEC IT follow. The clinics cover the function and duties of an IT and will include the following topics:
    • Overview of the OEC Program and history as it relates to EMS
    • OEC job descriptions, policies and procedure manuals
    • Quality Assurance and Quality Management in OEC
    • Motivational methods and strategies
    • Coaching Techniques
    • OEC Mentoring Program
    • Monitoring and evaluation techniques (from Instructor Development)
    • IT involvement in OEC courses, challenges and refreshers
    • Recordkeeping and Paperwork
    • Region specific requirements
  • Participate in observation of Instructors in OEC classes, Refreshers, and of New Candidate Instructors.
  • Mentor new Instructors
What does an OEC IT do?
  • Observes OEC classes to ensure quality control of teaching
  • Observes Refreshers and Instructor Refreshers, monitoring for quality control, and fills out Refresher Observation Form upon completion
  • Monitors course record and financial submissions for timeliness and accuracy
  • Observes potential new instructors, Mentors new Instructors, and completes Lesson Observation Forms.
  • Recommends new Instructor Candidates for approval of Instructor status.
  • Observes Instructor Refresher and fills out IT Observation form, monitoring for Quality control
  • Maintains records of Instructor participation in OEC classes and refreshers
  • Reminds Instructors of annual re-certification requirements
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How To Register and Administer an OEC course

INSTRUCTOR OF RECORD

Start of Course
  1. 4 to 6 weeks before the start of the course, Instructor registers the course as follows:
    1. Go to NSP.org
    2. click on Member Services
    3. click on Member Resources
    4. click on Educational Tools
    5. click on Register a course
    6. follow instructions to register the course. Make note of the course number that is assigned to it. Reference this course number on all correspondence related to the course.
  2. Notify Patrol Director that the course is registered
  3. Order OEC books directly from Brady (follow links in the NSP catalog)
  4. All OEC students who are patrol candidates need to register with NSP at the beginning of class. If they fail the class, they remain registered as candidates for that year, and then drop off. Registration fees are: $15.00 Region, $10.00 Division, and $41.00 National. Total $66.00. Make checks out to local patrol and local patrol treasurer sends money to Region, Division, and National as appropriate.
  5. As soon as the course begins, Instructor collects course fees (this is in addition to the fees paid to join NSP): money for texts, PNWD fee ($10.00), plus appropriate course registration fee as follows:
    • NSP Candidate $56.00
    • Associate member or Affiliated Group member $80.00
    • Non-member $300.00
  6. Have students make checks out to your local patrol and give to patrol Treasurer. Include Payment Memo.
  7. Treasurer sends one check to PNWD with $10.00 per student, plus Payment Memo to PNWD.
  8. Treasurer sends one check to National with appropriate fees, plus Payment Memo to National Office
  9. Give students a receipt for moneys paid (give them a copy of Student Registration Form).
  10. Send a copy of all correspondence to Region OEC Advisor (marked “copy”) and keep a copy of all correspondence/records.
  11. Order course testing materials as follows (and do it at the beginning of the course):
    • Go to NSP.org
    • click on Member Services
    • click on NSP catalog
    • click on Educational Materials
    • Find the “Member test Fee” and “buy” that. They will send you the test and evaluation materials.
End of Course
  1. Within two weeks of the end of the course, complete the Course Completion Roster (a blank roster can be found on NSP website in Education Resources)
  2. Send original to NSP
  3. Send copy (marked “copy”) to PNWD OEC supervisor
  4. Send copy (marked “copy”) to Region OEC Advisor.
  5. Send the Instructor Activity Report to Region OEC Advisor (specifying who taught what/when)
  6. If there were late testers/incompletes, use supplemental course completion record to notify NSP/Division/Region of the change in status
  7. Notify the Patrol Directors indicating the status of students from his/her patrol
  8. Keep a copy of all correspondence for your records
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How To Register and Administer a Refresher

INSTRUCTOR OF RECORD

Before the start of the season, the Patrol Director will receive a roster of active Patrol Members expected to take a Refresher. This is your Course Completion Roster.

  1. Instructor registers the refresher as follows:
    1. Go to NSP.org
    2. click on Member Services
    3. click on Member Resources
    4. click on Educational Tools
    5. click on Register a course
    6. follow instructions to register the Refresher. Make note of the course number that is assigned to it. Reference this course number on all correspondence related to the Refresher.
  2. Notify Patrol Director that the Refresher is registered
  3. Have students make checks out to your local patrol and give to patrol Treasurer.
After Refresher
  1. Within two weeks of the end of the Refresher, complete the Course Completion Roster
  2. Send original to NSP
  3. Send copy (marked “copy”) to PNWD OEC supervisor
  4. Send copy (marked “copy”) to Region OEC Advisor.
  5. Send the Instructor Activity Report to Region OEC Advisor (specifying who taught what)
  6. If there were additional patrollers in attendance not on the original roster, use supplemental course completion Roster and add their names.
  7. Notify the Patrol Directors indicating the status of students from his/her patrol
  8. Keep a copy of all correspondence for your records

Note! You must also separately register an Instructor Refresher. Follow the Same Procedure above, but put a special note that this is an Instructor Refresher. Use a Supplemental Roster as your Course Completion Roster.

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OEC in Oregon Region

Patrol OEC coordinator OEC IT’s
Mt.
Ashland
Don Keenan Don Keenan, Alan McCreedy
Mt.
Bachelor
Drannan Hamby John Beery, Drannan Hamby
Santiam
Pass
Laurie Coventry (EMM coordinator)
laurie.coventry@hp.com
Kathy Alexander, Anne Greenwood,
Janie San Romani
Warner
Canyon
Bobbie Steninger  
Willamette
Backcountry
Cory Miner
jcmin@uoregon.edu
 
Willamette
Pass
Sarah Aitken
sar8ken@gmail.com
Sarah Aitken, Dave Brown, Rich Maris,
Cyndy Meno